Purchase Card (1 day)

Course Perspective: This course introduces cardholders and approving officials to the purchase card technique; its proper use and limitations; required documentation; and card security. It covers all essential responsibilities and links them chronologically to purchase card transactions and file maintenance. The companion handbook serves as an excellent reference manual and baseline for reviews and audits.


Learning Objectives: At the conclusion of this training, participants will be able to:

  • Define the purchase card and identify its use as a purchasing and payment technique.

  • Specify the agency’s purchase card program structure and identify the roles of the key players.

  • List required steps to becoming a cardholder or approving official.

  • Identify specific responsibilities of cardholders and approving officials.

  • Distinguish conditions for card use including single and monthly billing limits; restricted and prohibited purchases; and funding restrictions.

  • Recognize application of ethical standards and procurement ethics.

  • Process a purchase card transaction from initial request through delivery of goods or services.

  • Identify and use required sources of supply.

  • Apply principles of micro-purchase buying.

  • Use the purchase card technique for over-the-counter, telephone, or internet transactions.

  • Use a convenience check when the purchase card is not accepted.

  • Identify and report accountable property.

  • Maintain a purchase card transaction log.

  • Record, compile and retain adequate file documentation.

  • Reconcile purchases against a bank card statement and resolve discrepancies.

  • Complete and forward a disputed transaction report.

  • Maintain purchase card security and report actual or apparent violations.


CLPs/Hours: 8 hours/CLPs of training credit are issued for successful completion of this course. Classroom hours are 8:30 – 4:30.